Group Action Plan | Adelman Travel, Business Travel Agency

**Complete all required fields prior to hitting submit.

If you have questions or need assistance please contact Adelman's Groups and Meetings Team at adelmanmeetings@adelmantravel

Group Action Plan (GAP)

Group Air Travel Requests

"*" indicates required fields

GENERAL PROGRAM INFORMATION

Company Name*

Contact Name*

First Last

Business Phone*

Meeting/Group Name*

Cell Phone: for emergencies only

M&I # (Event ID Code): Required for Cvent Integration

Email*

Air Travel Booking Method:*

Will we pull from a registration web site?*

Yes

No

Other

Add URL in Other Line.

Registration Start Date:*

Registration Cut-Off Date:*

Program Date(s):*

Destination:*

Number of Attendees: including guests*

Number of Attendees Flying:*

Adult Guests Allowed:*

Please select all that apply.

Children Allowed:*

Attendee Type:*

Purpose of Event*

Meeting

Incentive

Check one.

Preferred Arrival Airport:*

Amtrak Reservations:*

yes

No

Meeting Arrival Date*

Estimated Arrival Time:*

Hours

:

Minutes

AM/PM

First Function Start Time:*

Hours

:

Minutes

AM/PM

Meeting End Date:*

Last Function End Time:*

Hours

:

Minutes

AM/PM

Estimated Departure Time:*

Hours

:

Minutes

AM/PM

Attendance Mandatory:*

Yes

No

Attendance Mandatory:

ATTENDEE AIR

Budgeted Airfare: per attendee*

Airfare Over this Amount Requires Approval:*

Yes

No

Charge tickets to:*

Additional Billing notes:

Is there a Name list for the meeting?*

If there is a Name list for the meeting, when will Adelman receive it?

DEVIATIONS & CHANGE POLICIES

Early Arrival Allowed:*

Yes

No

Late Arrivals Allowed:*

Yes

No

Early Departures Allowed:*

Yes

No

Late Departures Allowed:*

Yes

No

TRANSFERS

Ground Transportation:*

Ground Transfer Company:*

HOTEL

Hotel Name*

Hotel Phone (If Domestic)

Hotel Phone (If International)

Hotel Address (If Domestic)

Street Address Address Line 2 City State ZIP Code

Hotel Address (If International)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

REPORTS - Allow 48 hours for Ad hoc report requests

One Weekly Status Report: (Tuesday or Thursday)*

Tuesday

Thursday

Arrival/Departure Manifest: 7 days prior*

Yes

No

Cost Report: Weekly (Tuesday or Thursday)*

Yes

No

Final Cost Report Needed?*

Yes

No

If Final Cost Report Required, Enter Due Date.

Email all manifests/reports to:

ADDITIONAL COMMENTS/NOTES

GAP Completed By:*

First Last

Date*

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